Lease Administration Associate null

About JLL Australia

JLL Australia is a leading professional services firm that specializes in real estate and investment management. They shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for their clients, their people, and their communities.

Your role

They are on the lookout for a driven graduate or administrator to join the Melbourne or Sydney-based team to become the Lease Administrator on behalf of JLL with a prominent Government Account.

This role will be responsible for efficiently supporting management in performing a diverse range of property portfolio-related duties including coordination, reporting and management of the portfolio in line with the requirements of JLL & the Account.

An overview of the role:

• Calculate fixed, CPI and lease events reports for Lease Administrators on a monthly basis
• Liaising with internal and external contacts when required
• Generate and distribute monthly reporting including rent roll 
• Process ad hoc invoices
• Ensure all rent roll reports are accurate and distributed within the agreed financial calendar
• Review recurring invoices and statements.
• Liaise with landlords where required
• Perform all Lease Administration tasks as per the Global Compliance Policy
• Manage all lease administration-related landlord queries
• Assist to prepare and distribute ad-hoc reports as required;
• Ensuring that the agreed procedures and process flows are adhered to strictly in accordance with guidelines;
• Manage various trackers for data governance and compliance.
• Perform document and data management;
• Assist with Budgeting and Reporting
• Participate in annual audits
• Liaise with Finance and Leasing teams as required

Training & development

JLL promises to their people and candidates to help them achieve their ambitions. They have since launched many initiatives that bring their employee value proposition to life - including initiatives in recruiting, onboarding, career development, and performance management. 

Benefits

Based on feedback collected from third-party sources, JLL Australia stands out for its commitment to employee well-being and professional development. Employees value benefits like flexible remote work arrangements, industry-standard perks such as bonuses and paid leave, and ample opportunities for career growth through training and study support. While some areas for improvement have been noted, including salary competitiveness and bonus alignment with workload, JLL Australia continues to prioritize its employees' satisfaction and success.

Career progression

JLL offers opportunities for personal and professional growth by developing training around new global leadership capabilities. These capabilities outline desired leadership qualities and guide employees on the skills needed for career progression.

Work-life balance

The pandemic has accelerated the move to a more hybrid workplace. Experience / Anywhere is their solution to support employees, no matter where they work. It provides easy access to resources, tools, and events that help employees to be more productive and address their well-being. 

Company culture

At JLL Australia, they believe a diverse and inclusive workplace is a strong workplace. Their unique experiences, backgrounds, and perspectives bring fresh ideas, inspiring a culture of innovation. It empowers them to get the best results and be responsible and successful businesses. Excellence, teamwork, integrity, and innovation – join them and discover how they are powered by diversity.

To learn more about JLL Australia's culture, watch this video:

About you

Sounds like you? This is what they are looking for:

• 1-3 years of relevant work experience
• Having the ability to understand and interpret commercial contracts and Rent Roll reporting (preferably real estate leases)
• Work strongly both independently as well as in a team
• Knowledge of accounting and reconciliation with accounts payable and accounts receivable
• Experience using a property management/lease administration system and Microsoft Excel reporting
• Strong attention to detail
• Excellent written and verbal communication skills

Source

The following sources were used in researching this page:

• marketing.joneslanglasalle.com/integrated-report/2017/engaging-our-people/index.html
• jll.com.au/content/dam/jll-com/documents/pdf/other/jll-global-sustainability-summary-report-2021.pdf
• jll.com.au/en/about-jll/purpose
• glassdoor.com