Facilities Coordinator null

Job Description

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. We're focused on opportunity and want to help you make the most of yours.

What this opportunity involves:

The MAC & Facilities Coordinator will provide outstanding client service by assisting the Senior Facilities Manager to manage, monitor and control the UBS portfolio. Working closely with the UBS Premises Manager and GCS team you will provide administration and task coordination. Representing our client, you will liaise with Landlords and/or Building Managers on behalf of UBS and JLL.

Key responsibilities and duties;

• Assist with the management of all phases of corporate relocation projects including program development, budgeting, planning, project milestone schedule, multidisciplinary services contracting, conflict resolution, client management, project implementation supervision & closure.
• Assist with the management of UBS project systems REFIT and GRIMES
• Perform space planning as required to support the churn, moves and changes process.
• Aid with management and supervision of all contractors on site (including inspection works)
• Complete contractor site inductions, liaising with building management and/or security as required
• Assist with the financial process to ensure that requirements are completed in a timely & accurate manner, including raising & receipting purchase orders
• Assist and support the Facilities Manager and GCS team with providing general administration and task coordination, both planned & unplanned, as day to day events demand
• Conduct regular audits to ensure safety procedures on-site are in place and working
• Assist with the implementation and management of property risk management program

Sound like you?

You’ll need to provide superior customer service to meet our on-site client’s expectations. Be able to cultivate and maintain positive working relationships with all client representatives and service providers, both internal and external. Proficiency with Microsoft Project Scheduler, Word, PowerPoint, CADD and  Excel is desired.

What you can expect from us:

At JLL, we value your health and well-being which is why we are excited to announce a whole raft of new benefits through our WHERE FIT partnership! WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best!

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sight and imagine where JLL can take you...

JLL is committed to developing and maintaining a diverse workforce. As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognize and appreciate the skills acquired in their service careers as vital and transferable to our workforce.